Actually, the University Enrollment process or system have improved and do have catered a lot of students as early as the 3rd week of May. Every steps in the process has been given attention on how to manage the students. Though there are still lapses in some other areas but at least they have lessen all the jam between the steps during the process.
If given a chance to alter or change the process (physical side of the process which is the steps during enrollment), I would gather all the local councils together with the headlight and ocsc on one place.. Maybe they could take the basketball court wherein students can pay their transactions in their miscellaneous.. which is the first step of the enrollment process. This would help the students to focus on one place in taking their first step during enrollment. It would also lessen the traffic of the students in their respective departments.
On the other hand, technical side, there should be changes in the system for the enrollment because the current system is giving a confusion to the encoder due to rearrangement of data from scratch to its interface. The arrangement of information from scratch should be the same with the interface to avoid mistakes during encoding. This has been a problem to one of my classmates who enrolled 1 day earlier from me. He then observed that something has changed in his Certificate of Registration. Well, he needed to change his COR because the information has interchanged. He again needs to fall in line for the enrollment - cause of delay in the enrollment. However, everything in the enrollment now is getting better compared to the early years of stay in this University. Sometimes we need to consider things, everything will not be change immediately in a glance. Yet, in a step-by-step process, each of the problem is being dealt.
Singapore_Pics
Wednesday, July 21, 2010
Thursday, July 8, 2010
Evaluation of University Enrolment Process
Assuming that I am tapped by the University to evaluate or assess the new enrolment system implemented this semester.
I was involved in an organization that supports the enrolment process or system every year through helping the first years on how, where, when to be enrolled in a certain course. Help them identify the buildings that they need to go into to start the step-by-step process of the enrolment. However, this school year, we haven’t had the chance to support the incoming first years due to some changes and improvements of the flow, process or system of the enrolment.
Honestly, the process of the enrolment has improved in some ways. First improvement of the system or of the whole process is the extension of time or period in the enrolment for all incoming first years and also the old students. Before, there was a very short enrolment time for all the students. First years were just given three days to finish everything, second year and third years were given two days to process everything so as the fourth year and the graduates. Throughout the process, problems occur such as overlapping of schedules for the students, time consuming process, unorganized and etc. But this time, enrolment started and was opened as early as May 17, 2010 for first years to enrol themselves then followed by the higher years until the first week of June. So, this is a better improvement of one of the part of the whole process of the enrolment. This has to be emphasized because this is the area that is not given much attention, sometimes neglected which happens to affect the entire process of the enrolment. Exact amount of time is very important for the students to help themselves enrol in the university, which is being addressed this school year for the first time in my five years of residence. Second is the integration or collaboration (Correct me if I’m using the wrong term) of the University Collegiate Headlight and the Local Councils of the different departments of the University in one area. Years ago, this collaboration was not implemented during enrolment which give the students a cause of delay going from one place to another just to pay their transactions considering it still as a part of the first step of the whole process. This school year, I took the advantage of suggesting it to the collegiate headlight to collaborate with the local council and identify an area in the different departments where students can pay their transactions on the first step of the process which is the students’ accounts. Now, it helps the students not to be delayed in paying all the accounts. Lastly, guards where deployed in several sectors such as finance and registrar to guide the students on the lanes, entrances and exits and the proper falling in the lines to prevent “tikas” and unorganized students.
However, this is not the thing that will make us stop improving. Though there where flaws that where given attention this year, still we need to change and improve the process for the betterment of everybody. In fact, as what I have said, if given a chance to improve the process/system and the system flow, I would suggest that the basketball court will be the area for all transactions of the students on the first step which is the collegiate headlight, OCSC and all local councils of the different departments so that the students will be managed to go to one place in doing the first step.
Going to the technical aspect, there should be a reconsideration of the software program used in the enrolment system specifically on the encoding part. We need to go back to the scratch to assess the similarities of the PRF and the software program(system). I had observed the arrangements of the PRF and the program is very different to each other which lead to wrong inputs of the encoder. In fact, during the enrolment time, because I’m used to comparing my COR, I had observed one of my classmates Certificate of Registration total account is not exact amount for him and wasn’t catered by his scholarship. So, it was later found out that it was really an error because there’s a change of arrangements from PRF to COR, and it really matters.
As a whole, I believe that the University is taking a step in improving the process for the betterment and for the purpose of fulfilling and catering the need of all the people involved in the University specifically on the enrolment process. In fact, some of the improvements are already visible, which is a good start, for all of us to compete and become the edge in the City and later on to the world. The University processes are very vital for the students to help them improve and make follow orders carefully. It will affect them on how they manage to obey rules when they go out of the University.
I was involved in an organization that supports the enrolment process or system every year through helping the first years on how, where, when to be enrolled in a certain course. Help them identify the buildings that they need to go into to start the step-by-step process of the enrolment. However, this school year, we haven’t had the chance to support the incoming first years due to some changes and improvements of the flow, process or system of the enrolment.
Honestly, the process of the enrolment has improved in some ways. First improvement of the system or of the whole process is the extension of time or period in the enrolment for all incoming first years and also the old students. Before, there was a very short enrolment time for all the students. First years were just given three days to finish everything, second year and third years were given two days to process everything so as the fourth year and the graduates. Throughout the process, problems occur such as overlapping of schedules for the students, time consuming process, unorganized and etc. But this time, enrolment started and was opened as early as May 17, 2010 for first years to enrol themselves then followed by the higher years until the first week of June. So, this is a better improvement of one of the part of the whole process of the enrolment. This has to be emphasized because this is the area that is not given much attention, sometimes neglected which happens to affect the entire process of the enrolment. Exact amount of time is very important for the students to help themselves enrol in the university, which is being addressed this school year for the first time in my five years of residence. Second is the integration or collaboration (Correct me if I’m using the wrong term) of the University Collegiate Headlight and the Local Councils of the different departments of the University in one area. Years ago, this collaboration was not implemented during enrolment which give the students a cause of delay going from one place to another just to pay their transactions considering it still as a part of the first step of the whole process. This school year, I took the advantage of suggesting it to the collegiate headlight to collaborate with the local council and identify an area in the different departments where students can pay their transactions on the first step of the process which is the students’ accounts. Now, it helps the students not to be delayed in paying all the accounts. Lastly, guards where deployed in several sectors such as finance and registrar to guide the students on the lanes, entrances and exits and the proper falling in the lines to prevent “tikas” and unorganized students.
However, this is not the thing that will make us stop improving. Though there where flaws that where given attention this year, still we need to change and improve the process for the betterment of everybody. In fact, as what I have said, if given a chance to improve the process/system and the system flow, I would suggest that the basketball court will be the area for all transactions of the students on the first step which is the collegiate headlight, OCSC and all local councils of the different departments so that the students will be managed to go to one place in doing the first step.
Going to the technical aspect, there should be a reconsideration of the software program used in the enrolment system specifically on the encoding part. We need to go back to the scratch to assess the similarities of the PRF and the software program(system). I had observed the arrangements of the PRF and the program is very different to each other which lead to wrong inputs of the encoder. In fact, during the enrolment time, because I’m used to comparing my COR, I had observed one of my classmates Certificate of Registration total account is not exact amount for him and wasn’t catered by his scholarship. So, it was later found out that it was really an error because there’s a change of arrangements from PRF to COR, and it really matters.
As a whole, I believe that the University is taking a step in improving the process for the betterment and for the purpose of fulfilling and catering the need of all the people involved in the University specifically on the enrolment process. In fact, some of the improvements are already visible, which is a good start, for all of us to compete and become the edge in the City and later on to the world. The University processes are very vital for the students to help them improve and make follow orders carefully. It will affect them on how they manage to obey rules when they go out of the University.
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